We are responsible for the bookkeeping and data entry, ensuring the integrity and accuracy of your accounting system. On a monthly basis, we will close the books, prepare your financial reports (balance sheet, profit and loss statements), review your outstanding payables and aging receivables and check your cash flow to help identify specific areas that need attention. Your personal accounting specialist will present this information so you will be able to understand your company’s financial position each month.

Accounts Receivable   

         Invoicing or billings as needed from client work orders   

         Categorize receivable transactions into the accounting system   

         Prepare and issue periodic statements   

         Issue client-approved credit memos and refund checks   

         Maintain subsidiary receivables ledger   

         Process client-approved adjustments  

         Record payments received to customer accounts,

       from client prepared deposits   

 Accounts Payable 

         Input vendor bills (invoices)   

         Classify expenses to the correct account   

         Maintain vendor histories   

         Manage vendor inquiries about payment status   

         Maintain copies of vendor payments  

         Preparation of applicable Form 1099   

         Issue checks to vendors based on due dates or client instruction   

         Reconcile vendor statements to accounts payable ledger   

         Reporting to organization on detailed aged payables and cash requirements   

 Payroll  

         Employee time records are uploaded by client each pay period   

         We complete payroll and the client prints, signs and distributes paychecks   

         Prepare employee earnings statements complete with current pay period and year-to-date wages, taxes, and adjustments  

         Prepare department summaries of month-to-date payroll data in addition to customized reports specific to client  

         Prepare timely and accurate notifications of tax liabilities and deposits   

         Complete year end W-2 forms   

         Process and submit garnishment payments   

         File new hire reporting to state   

         Prepare, file, and pay all Federal, State, and local payroll taxes   

         Record payroll expenses    

Cash Management   

         Record sales and deposit reports   

                     Verify deposits and report variances   

                            Reconcile and verify credit card deposits  

                            Reconcile monthly bank statements 

Depreciation   

         Record and calculate depreciation and amortization   

         Maintain and classify, capitalize, and record fixed assets items and capital expenditures  

         Maintain depreciation schedules in accordance with Internal Revenue Service guidelines   

Financial Reporting   

         Profit & Loss (Statement of Income and Expenses) and Balance sheet (Statement of Assets and Liabilities) each month-end   

         Periodic Accounts Payable and Accounts Receivable aging reports   

Periodic Tax Filings   

         State and local Sales and use tax filings  

         Applicable Meals and Lodging tax filings                        Payroll tax returns as applicable   

Call Today for your customized package